Breaking News
     | 

    How To Start A Summer Camp

    If you’ve never owned/directed your own camp, how do you know where to begin?  I’m going to show you how to start a summer camp and all the preparation it takes months before your first camper walks in the door and what you need once Summer hits and the campers arrive.

     

     

    What You Need

     

    • FACILITY: You’ll have to adjust your camp depending on the amount of space you have.  I will get into that a little later. I pay $300 a week for facility use of an elementary school, but it may vary depending on your location.  I have the use of two classrooms, two gymnasiums, grass field approximately 100 X 80 yards, baseball field, outdoor basketball court and playground climbing equipment.

     

    • EQUIPMENT: For the activities you teach.  If you can use the equipment in your physical education room, than you shouldn’t need to spend too much in this area.  If you’re not so fortunate than you’ll need to spend a little more before the start of your first camp.

     

    • WALKIE-TALKIES: To communicate with your instructors at all times.

     

    • Payment method: Accept checks and cash, but offer a credit card option.  You may lose a sale if parents are willing to pay with a credit card.

     

    • WEBSITE: For advertising.

     

    • SIGNS: For Advertising.  Most towns will need to approve your signs, but it shouldn’t be an issue.  You’ll need to find out the approved locations.  Look for busy intersections in your area.

     

    Tip: More is less, when it comes to signs for your camp.  All you need on the sign is name of camp, phone number and website.  Name and phone number in larger writing than the website. 

     

    • WAIVER: This needs to be signed by the parents of the participants.  Example waiver: I understand that any camper who does not follow the rules is subject for dismissal without reimbursement.  This action can only be applied by the camp owner/director.  No camper will be allowed to leave camp grounds without parental consent for any reason other than a medical emergency until the completion of the camp session.  The “NAME OF YOUR CAMP” is fully insured however every camper is required to provide proof of insurance and understands that their insurance is primary.  If you choose to add weeks we do not make up the difference. Please understand that we are unable to give refunds.  Campers must be signed out by a parent/guardian.  Signature___________________.

     

    Note: I added the line ” If you choose to add weeks we do not make up the difference”, because my rate goes lower the more weeks a child attends.  For example; Let’s say a parent signs up their child for one week at $150.  After the first week is over they decide to sign up for two more weeks, totaling 3 weeks.  My three week rate is $130 per week.  I will give them the three week rate for the two weeks they just added, but not refund them the money they spent on the first week for $150.

    Another words, instead of paying me $260 for the extra two weeks, they would assume they only pay $240 since they paid an extra $20 the first week.  This problem doesn’t occur too often but when it does, I always bring up how low my prices already are.

     

    • INSURANCE: I use www.kandkinsurance.com. It’s about $4 per camper depending on the activity.  Football & Soccer are a little more expensive.  The insurance of the parents will be primary and they must give you a copy of their health insurance card.

     

    • GOOD COUNSELORS:  You must hire someone with a happy/friendly personality.  You could have the greatest camp, but if the kids don’t like your counselors it won’t matter. My counselors range in age from 16-21, not including myself.  High School and College Students that I taught, and wrestled or played soccer for me.  Another words people you’re familiar with.  Remember kids change as they get older, so if never hurts to perform an interview.

     

    • INCENTIVES:  Lower price if you sign up for more weeks. Free T-shirt if you sign up early.  Free ball if you come every week. $15 off weekly price for referring someone from out of town.  Prizes for competitions.  Bag of candy, free slice of pizza or drink, happy meal, small toy etc….

     

    • HOSE/SPRINKLERS: Option for kids to run thru before a game or half way thru a game.  Never right before they come inside.  Hopefully the inside of the building is air conditioned, so you don’t want the kids coming inside wet.  I let them get a little wet when we first head outside for an activity.

     

    • PIZZA/DRINKS: Look to make a small profit from the sale of food/drink. Very possible to make $1,000 for 6 weeks of camp from simply selling pizza and drinks.

     

     

    Summer Camp Daily Schedule

     

    This is an example of summer camp schedule activities with two gyms, two classrooms and a field 100 X 100 yards, including a baseball field and out door basketball court. The campers will be broken up into 3 groups based on age and ability.  It could be more groups depending on the size of your camp.  Let’s say 20 kids in each group.  One counselor per group, yourself and one person to be the runner. What’s the runner? Someone who takes care of everything and anything, crying or hurt child, phone call from parent, lunch pick up, forgotten equip for activity, lunch set up, etc….

     

    • SIGN-UP TIP: (I never set a deadline to register) (walk-ins accepted, because there’s always parents that wait until the last minute.  If a parent walks in on a Monday morning in late July or early August and wants to sign up, I won’t turn them away.  This will make your camp unique, because it’s a rare quality in a camp.

     

    • Early Registration Date: You Still need an early registration date.  Offer a lower price and a free shirt with early registration.  Camp shirts promote your camp and kids love to wear them.  You can go cheap on your camp shirts the first year or two.  They’re free, so no one should complain.

     

    • Advertise Early:  You should advertise the camp 4+ months before the start of your first day.  If a parent doesn’t sign up for early registration when they’ve been aware of it for 4+ months, they really don’t have a leg to stand on for missing out on the free shirt and lower rates.

     

    11:30-11:50 Sign in. (Classroom available with a tv, so the kids can watch sports videos/movies while they wait)

     

    11:50-12:20 Group 1 outside field Capture the Flag

    Group 2 Gym one Soccer outside

    Group 3 Gym Kick ball gym two

     

    12:20-12:30 all groups in the classroom for a 10 minute water break (water breaks are crucial)

     

    12:30-1:00 Group 1 Soccer gym one Gym one

    Group 2 Kick ball gym two

    Group 3 Capture the Flag outside

     

    1:00-1:30 All Groups lunch/movie in the classroom.  Sell pizza and drinks. Kids are allowed to bring their own snacks/lunch if they don’t wish to purchase from your camp. I recommend having two classrooms or more for lunch/water breaks. For example:  K-3rd in one classroom and 4th-8th in another.

     

     

    TIP: Allow parents to pay for pizza/drinks ahead of time, so they don’t have to pay each day their child comes to camp.  You’ll need to keep track of their credit.  There will be parents that prefer to pay daily, offering the head of time payment is convenient for many.

     

    1:30-2:00 Group 1 Volleyball gym one

    Group 2 Volleyball gym two

    Group 3 Soccer Outside

     

    Tip: If I know a particular activity takes more time to set up, I will make sure that I schedule that for my first activity or after lunch.  This gives my counselors more time to set up.  Remember you need counselors to supervise the campers and others to set up the next activity.

     

    2:00-2:10 All groups 10 minute water break in classroom.  Tip:  Use 10 minute breaks to clean up and set up next activity when needed.

     

    2:10-2:40 Group 1 Kick ball gym one

    Group 2 Capture the Flag outside

    Group 3 Volleyball gym two

     

    2:40-2:50 All Groups water break in the classroom.

     

    2:50-3:20 Group 1 & 2 Dodge Ball Tournament gym one

    Group 3 Dodge Ball Tournament gym two

     

    3:20-3:30 Competitions for prizes.  (Could be a dodge ball tournament, Soccer shooting competition, Basketball, anything.

     

    3:30 Parents sign-out their children. Tip: You’ll want all of your counselors present at sign out, because things can get hectic and the last thing you need is a lost child.

     

    Tip: Try to avoid having the same group go outside for two activities in a row.

     

    TIP: I HIGHLY RECOMMEND HAVING A DODGE BALL TOURNAMENT EVERY TWO DAYS.  GIVE PRIZES TO THE WINNERS.  MANY OF MY CAMPERS WOULD PLAY DODGE BALL ALL DAY.  I’M CONSIDERING INTRODUCING DODGE BALL FRIDAYS. I KNOW FOR A FACT THAT SOME OF MY OLDER CAMPERS( 7TH & 8TH GRADERS) WOULDN’T COME TO CAMP IF DODGE BALL WASN’T OFFERED.

     

    Volleyball is another game I play every week with my campers.  Give them a beach ball, play music during the game and they’ll have a blast.

     

     

     

    SUMMER CAMP TIPS

     

    Make sure the kids are having FUN!!! If they’re having fun than they’ll come back and talk about the camp to their friends and the parents will be happy.  The first week of my Camp is Soccer only and I will definitely critique the older players more often, but in a constructive way.  Sometimes out loud and when necessary one on one.  If you critique kids when needed and compliment when earned, they will appreciate your effort.  If kids know you truly care, they will not hold a grudge when you are tough on them.  This is used more for coaching, but can be used at camp when needed.

     

    • WALKIE-TALKIE :   These area must! Many moments during the course of the day a counselor may have a question for you.  You might need to contact your runner.  A child may be injured and you need assistance.  Maybe a counselor forgot the scoreboard for their game.  Many issues will arise.  You should have one walkie talkie for every counselor.

     

    • If you plan to  teach skills, I advise to teach them early in the day.  Make the activities more and more fun as the day progresses.  If I start my day with skills and finish with a dodge ball tournament, my campers will go home with a smile.

     

    • Remember to teach what you advertise. It doesn’t have to be taught every day. Maybe basketball mon, wed and fri.  Baseball on tues and thurs.

     

    • Don’t overload yourself with activities.  Make sure you can teach what you put in your registration form, depending on how long your day is and what type of facilities you have.  If you can only teach 3 or 4 games a day there is nothing wrong with that.  I usually teach 4 or 5 in a 4 hour camp day.

     

    • If you take pictures of the kids for your website, make sure you get permission from the parents in writing on your registration/waiver form.  VERY IMPORTANT.

     

    MODIFY your activities for age level.  For example: My 4th graders will have more fun using a beach ball in their volleyball games than a real volleyball.  Another example of modification would be your rules, meaning let everyone get up in kick ball instead of playing three outs.

     

    CLICK HERE if you would like to see my camp website.  It’s a very basic site, just to get my camp info out there for parents to see and find a registration form.  They’ll get some answers to FAQ’s and a better understanding of the camp and a little bit about myself.  Most parents just want to know when, where and how much.  I hope you find it useful.

     

    CLICK HERE TO FIND OUT WHAT YOU WEREN’T EXPECTING AT CAMP.

     

    I hope you enjoyed this information.  Please feel free to leave a comment or question below.

     

     

     

    14 Comments

    1. Timothy b

      Great information here. I don’t have any summer camps around me. It would be nice to have one for the kids around here. It seems like you know alot bout it. Thanks the the information

      • Mr. L.

        Hey Tim,
        Thanks for checking in! My pleasure, hope I gave some good insight. If you ever have any questions
        don’t hesitate to ask,
        Have a great day,
        Mike

    2. Mitala Ronnie

      Thanks a lot for the info here. Your camp seems to be a whole load of fun, you definitely know how to organize a great camp. Thanks for the tips, they will definitely come in handy very soon.

      • Mr. L.

        Hi Mitala,
        You hit the nail on the head! Fun and organization are definitely the keys to a successful
        camp. I’m glad my tips could help you. Don’t hesitate to contact me, if any questions arise.

        Have a great day,
        Mike

    3. Vince Ma

      There is so much to consider before starting a sports camp.
      You’ve layout the foundation in very digestible way.

      I feel very confident to give it a go when my kids are old enough for sports.

      • Mr. L.

        Hi Vince,
        Definitely a lot to consider. I was blown away at all the preparation involved when I
        first started many years ago.
        Glad i could help and please don’t hesitate to contact me if the future.
        Have a great day,
        Mike

    4. Gnekoda

      Hmm…hi admin since I can’t find your name

      My two tween cousins are going to the summer cam, and today, they are already preparing the clothes. Maybe they will go in next week (I didn’t ask them for more detail -.- )

      Hmm…about advertising, besides using the website, can we have another option? LIke design flyers -> print-> deliver to local people children as well, not only for the students. Or we can’t do that?

      About a summer camp sign, do we need to register to the local government? and can you share a little more info about it? In my home country, when we camped, we just built the temporary sign. At the end of summer camp, all the people helped to uninstall the sign.

      Thank you in advance.

      • admin

        Hi Gnekoda,

                            My name is Mike, not sure why it came up as admin, I’ll have to fix that asap.  Thanks for dropping in 🙂 

        Other than my own website, I also advertise in online newspapers and facebook.  For example where I live they have the long hill recycle buy and sell thru facebook.  I can simply join that program for free and advertise my camp.  Most towns should have something like that.

        I had to get approval to put up standing signs in the ground, but there was no cost from the town, only cost to have the signs made.   Every town is different so I would start with your town hall.  Usually they have certain locations in town that are approved and others that are not. Can’t hurt either to go door to door and leave flyers in mailboxes. Especially as a new camp just starting out.

        My last tip: I always get the email of my campers, so I can send them a camp registration form, directly for the following year.

                          I hope this was helpful and please don’t hesitate to contact me if more questions arise.

        Thanks,

                  Mike

        • LauraLaura

          Hi Mike,

          I think peoples’ mailboxes are off limits. Don’t open them or place anything inside; attach your flyer to the outside instead.

          Laura

          • Mr. L.

            Hi Laura,
            Thanks, that’s a good tip for everyone to know. I think in this day and age it’s much easier to
            advertise with the internet. Putting signs up in town is also useful, if you have the permission.
            thanks,
            Mike

    5. Mat A.

      Mike,
      Wonderful article regarding how to start a summer sports camp. This literally feels like a step by step process for anyone who’d like to get into sports camps for kids. What a wonderful resource.
      My 2 daughters are teenagers now and past the age of camps. They did enjoy some when they were younger however. Some of my friends who have younger kids use camps extensively in the summer so I know what a valuable resource a great summer camp is to the entire family.
      Question: I know K&K is big into youth sports insurance. Do you have any other youth sports insurance specialists you use? Thanks in advance,
      Mat A.

      • admin

        So sorry it took so long to reply.  Not sure how I missed your comment.  I’m glad you found the information useful, it’s a great source of income for anyone involved in a community and a great way to provide a summer service for kids.  As far as different types of insurance, I never looked for others because I was pleased withe K and K and I thought their pricing was fair.  They make everything easy to understand and if you need to speak directly to a representative they’re easily available.

    6. Erick Darke

      Great article on how to start a summer camp .I found that most summer camps are over priced .More so for low income families.
      If I start a summer camp it definitely be affordable as well as fun and educational

      • Mr. L.

        Hi Erick,
        Yes it’s definitely a win win situation. You can save people money by making your prices lower than the competition and bring in a lot of revenue for yourself because your prices are so low. You’re helping others while helping yourself 🙂

    POST YOUR COMMENTS

    Your email address will not be published. Required fields are marked *

    Name *

    Email *

    Website

    Wordpress Social Share Plugin powered by Ultimatelysocial